Kingpin Developments Ltd. (“FiveRoster,” “we,” “us,” or “our”) operates the FiveRoster web-based platform (the “Service”) accessible at fiveroster.com, created by Ryan Kenny (online username “Ryneide”). This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you use the Service, which allows users to create department rosters for their game servers using Discord for authentication and roster creation. We are committed to protecting your privacy and ensuring that your personal information is handled in a secure and transparent manner.

This Privacy Policy is designed to be globally applicable, and we comply with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and other relevant regulations. By using the Service, you agree to the practices described in this Privacy Policy. If you do not agree with this Privacy Policy, you must not use the Service.

We collect the following types of information when you use the Service:

1.1 Information Provided Through Discord Authentication: FiveRoster uses Discord for user authentication. When you log in to the Service using your Discord account, we collect the following information from Discord, with your consent:

• Username: Your Discord username.
• User ID: Your unique Discord user ID.
• Avatar: Your Discord profile picture (if applicable).
• Email Address: The email address associated with your Discord account.
• Server Membership: Information about the Discord servers you are currently a member of, to facilitate roster creation and management.

1.2 Information You Provide Directly

• Content: Any content you create or upload to the Service, such as department rosters or other user-generated content.
• Communications: Information you provide when you contact our support team via our official Discord server, such as inquiries or feedback.

1.3 Automatically Collected Information: When you use the Service, we may automatically collect certain information, including:

• Usage Data: Information about how you interact with the Service, such as pages visited, features used, and time spent on the Service.
• Device and Technical Information: Information about the device and browser you use to access the Service, including IP address, browser type, operating system, and device identifiers.
• Cookies and Similar Technologies: We may use cookies or similar technologies to enhance your experience, analyze usage, and improve the Service. You can manage cookie preferences through your browser settings.

1.4 No Storage of Passwords or Sensitive Data: FiveRoster does not collect or store passwords or other sensitive personal data (e.g., payment information) beyond the information listed above. All authentication processes are handled securely through Discord’s platform.

We use the information we collect for the following purposes:

2.1 To Provide and Operate the Service:

• Authenticate your identity via Discord and enable access to the Service.
• Create, manage, and share department rosters based on your Discord server memberships.
• Display your username, user ID, and avatar within the Service for personalization.

2.2 To Improve the Service:

• Analyze usage data to understand how users interact with the Service and identify areas for improvement.
• Enhance the functionality and user experience of the Service.

2.3 To Communicate with You:

• Respond to your inquiries or support requests submitted via our official Discord server.
• Provide updates about the Service, such as changes to our Terms or Privacy Policy, where required by law.

2.4 To Ensure Security and Compliance:

• Monitor and prevent unauthorized access, fraud, or abuse of the Service.
• Enforce our Terms and Conditions, including removing content that violates our content standards (e.g., racist, homophobic, transphobic, or otherwise offensive content).
• Comply with legal obligations and protect the rights of FiveRoster and others.

2.5 To Conduct Analytics:

• Use aggregated and anonymized data to analyze trends, track Service performance, and improve our offerings.

We do not sell, rent, or trade your personal information to third parties. We may share your information in the following circumstances:

3.1 With Service Providers:

• We may share your information with trusted third-party service providers who assist us in operating the Service, such as hosting providers or analytics services. These providers are contractually obligated to protect your information and use it only for the purposes we specify.

3.2 With Discord:

• Since the Service relies on Discord for authentication and roster creation, certain information (e.g., your username, user ID, avatar, email address, and server memberships) is shared with or obtained from Discord in accordance with Discord’s Terms of Service and Privacy Policy.

3.3 For Legal Purposes:

• We may disclose your information if required by law, regulation, or legal process (e.g., in response to a court order or subpoena).
• We may also disclose your information to protect the rights, property, or safety of FiveRoster, our users, or others, or to enforce our Terms and Conditions.

3.4 In Business Transfers:

• If FiveRoster is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such transfer and any changes to how your information is handled.

3.5 With Your Consent:

• We may share your information in other circumstances with your explicit consent.

You have certain rights and choices regarding your personal information, subject to applicable law:

4.1 Access and Correction:

• You may request access to or correction of the personal information we hold about you by contacting our support team via our official Discord server.

4.2 Deletion:

• You may request to delete your account and associated personal information by contacting our support team via our official Discord server. Note that we may retain certain information as required by law or for legitimate business purposes (e.g., to resolve disputes or comply with legal obligations).

4.3 Data Portability:

• You may request a copy of your personal information in a structured, commonly used, and machine-readable format, where technically feasible.

4.4 Opt-Out of Cookies:

• You can disable cookies through your browser settings, but this may affect the functionality of the Service.

4.5 Withdraw Consent:

• If we process your information based on your consent (e.g., for Discord authentication), you may withdraw your consent at any time by discontinuing use of the Service or contacting us. Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

4.6 Jurisdictional Rights:

• Depending on your jurisdiction (e.g., under the UK GDPR or other applicable laws), you may have additional rights, such as the right to object to or restrict certain processing activities or to lodge a complaint with a supervisory authority (e.g., the UK Information Commissioner’s Office).

To exercise any of these rights, please contact our support team via our official Discord server, accessible through fiveroster.com.

We take reasonable measures to protect your personal information from unauthorized access, loss, misuse, or alteration. These measures include:

• Using secure protocols (e.g., HTTPS) for data transmission.
• Implementing access controls and encryption where appropriate.
• Regularly reviewing our security practices to ensure the Service remains secure.

However, no method of transmission over the internet or electronic storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security. You are responsible for securing your Discord account, and we strongly recommend enabling two-factor authentication (2FA) on your Discord account to enhance security.

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including:

• Providing the Service and supporting your account.
• Complying with legal obligations (e.g., tax or accounting requirements).
• Resolving disputes or enforcing our Terms and Conditions.

When your information is no longer needed, we will securely delete or anonymize it, unless we are required to retain it by law.

The Service is operated from the United Kingdom, but it is accessible globally. Your personal information may be transferred to and processed in countries outside your jurisdiction, including the United States, where our servers or service providers are located. These countries may have different data protection laws than your jurisdiction.

Where required (e.g., under the UK GDPR), we use appropriate safeguards, such as Standard Contractual Clauses, to ensure that your personal information is protected during international transfers. By using the Service, you consent to the transfer of your information to countries outside your jurisdiction, subject to these safeguards.

The Service relies on Discord for authentication and roster creation. Discord’s collection and use of your information are governed by Discord’s Privacy Policy and Terms of Service. We are not responsible for Discord’s practices or any interruptions, errors, or issues caused by Discord’s platform.

The Service may also contain links to third-party websites or services. We are not responsible for the privacy practices or content of these third-party sites or services.

The Service is not intended for users under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that a child under 13 has provided us with personal information, we will take steps to delete it. If you believe a child under 13 has provided us with personal information, please contact our support team via our official Discord server.

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or the Service. We will notify you of material changes by posting the updated Privacy Policy on the Service or through other reasonable means (e.g., via our Discord server). The updated Privacy Policy will take effect upon posting, and your continued use of the Service constitutes your acceptance of the changes.

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact our support team via our official Discord server, accessible through fiveroster.com.

If you are located in the United Kingdom and have concerns about our data practices, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO):

If you are located in another jurisdiction, you may contact your local data protection authority.