Kingpin Developments Ltd. (“FiveRoster,” “we,” “us,” or “our”) operates the FiveRoster web-based platform (the “Service”) accessible at fiveroster.com, created by Ryan Kenny (online username “Ryneide”). This Cookies Policy explains how we use cookies and similar technologies when you access or use the Service, which allows users to create department rosters for their game servers using Discord for authentication and roster creation. This policy is designed to provide transparency about our use of these technologies and your choices regarding them.

This Cookies Policy is globally applicable and complies with relevant data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Privacy and Electronic Communications Regulations (PECR). By using the Service, you acknowledge the practices described in this Cookies Policy. For more information about how we handle your personal information, please refer to our Privacy Policy.

Cookies are small text files that are placed on your device (e.g., computer, smartphone, or tablet) when you visit a website. They allow the website to recognize your device, store information about your preferences or actions, and improve your experience. We may also use similar technologies, such as pixels, web beacons, or local storage, to perform similar functions.

Cookies can be session cookies (which expire when you close your browser) or persistent cookies (which remain on your device until they expire or are deleted). They can also be first-party cookies (set by FiveRoster) or third-party cookies (set by third-party services we work with).

We use cookies and similar technologies for the following purposes:

2.1 Essential Cookies: These cookies are strictly necessary to provide the core functionality of the Service and cannot be disabled. They include:

• Authentication Cookies: Enable secure login via Discord by recognizing your session and ensuring you remain authenticated while using the Service.
• Security Cookies: Protect the Service from unauthorized access and maintain the integrity of your interactions.
• Functionality Cookies: Store basic settings, such as your language preferences, to ensure the Service operates correctly.

2.2 Analytics Cookies These cookies help us understand how users interact with the Service so we can improve its performance and user experience. They collect anonymized or aggregated data, such as:

• Pages visited and features used.
• Time spent on the Service.
• Referral sources (e.g., how you found the Service).
• Device and browser information (e.g., browser type, operating system).

We use third-party analytics providers, such as Google Analytics, to process this data. These providers may set their own cookies, subject to their privacy policies.

2.3 Functional Cookies These cookies enhance the user experience by remembering your preferences and personalizing your interactions with the Service. For example:

• Storing your display preferences (e.g., light or dark mode).
• Remembering your recent actions (e.g., previously viewed rosters).

2.4 No Advertising Cookies FiveRoster does not use cookies for advertising purposes, and we do not display targeted advertisements or share your data with third-party advertisers.

Below is a summary of the types of cookies we may use on the Service:

Note: Specific cookies and their durations may vary depending on updates to the Service or third-party providers. You can view the cookies in use by checking your browser’s developer tools or cookie settings.

We may use third-party services that set cookies on the Service, such as:

• Analytics Providers: To collect usage data and generate reports (e.g., [insert provider, e.g., Google Analytics, if applicable]). These providers are subject to their own privacy policies.
• Hosting or Infrastructure Providers: To ensure the Service operates smoothly and securely. These providers may use cookies to manage traffic or prevent abuse.

FiveRoster does not control third-party cookies and is not responsible for their practices. We recommend reviewing the privacy and cookies policies of these third parties for more information.

The Service also relies on Discord for authentication and roster creation. While Discord’s authentication process does not directly involve cookies managed by FiveRoster, Discord may use its own cookies or similar technologies, governed by Discord’s Privacy Policy.

You have several options to manage or disable cookies:

5.1 Browser Settings:

• Most browsers allow you to block or delete cookies through their settings. For example, you can:
  • Block all cookies or third-party cookies.
  • Delete cookies automatically when you close your browser.
  • Enable “Do Not Track” signals (though not all websites honor this).
• Instructions for managing cookies are available in your browser’s help section (e.g., for Chrome, Firefox, Safari, or Edge).
• Note: Blocking essential cookies may prevent you from accessing or using the Service, as they are necessary for authentication and core functionality.

5.2 Cookie Consent Banner: When you first visit the Service, we may display a cookie consent banner allowing you to accept or customize your cookie preferences (except for essential cookies, which cannot be disabled). You can revisit these settings at any time via the Service’s cookie management tool, if available.

5.3 Opt-Out of Analytics Cookies: If we use third-party analytics providers (e.g., Google Analytics), you can opt out of their data collection by using their opt-out tools (e.g., Google Analytics Opt-Out Browser Add-On) or adjusting your cookie preferences.

5.4 Clearing Cookies: You can delete existing cookies from your device at any time through your browser settings. This may reset your preferences or require you to log in again.

Cookies that collect personal information (e.g., IP addresses or device identifiers) are processed in accordance with our Privacy Policy. Key points include:

• Data Minimization: We only collect the information necessary to achieve the purposes outlined in this Cookies Policy.
• Security: We use secure protocols (e.g., HTTPS) and other measures to protect data collected via cookies.
• No Sensitive Data: Cookies do not store passwords or other sensitive personal data, as FiveRoster relies on Discord for authentication.
• Your Rights: Under applicable laws (e.g., UK GDPR), you have rights to access, correct, delete, or restrict the processing of your personal information collected via cookies. To exercise these rights, contact our support team via our official Discord server, accessible through fiveroster.com.

We may update this Cookies Policy from time to time to reflect changes in our practices, legal requirements, or the Service. We will notify you of material changes by posting the updated Cookies Policy on the Service or through other reasonable means (e.g., via our Discord server). The updated Cookies Policy will take effect upon posting, and your continued use of the Service constitutes your acceptance of the changes.

If you have any questions, concerns, or requests regarding this Cookies Policy or our use of cookies, please contact our support team via our official Discord server, accessible through fiveroster.com.

If you are located in the United Kingdom and have concerns about our use of cookies, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO):

If you are located in another jurisdiction, you may contact your local data protection authority.